Proofreading
Fix errors in bulk and customize error detection
Embedded Files
Scan for issues
Scan for issues
Use either the BoostDraft ribbon or the BoostDraft Toolbar's "..." icon to find the Proofreading feature. While the Proofreading reading will load instantly, please wait for a few seconds so BoostDraft can completely scan your entire document to find all errors and suspected errors. Scanning time is often related to the length of your document.
Proofreading in the BoostDraft floating Toolbar
Fixing or Ignoring an issue
Fixing or Ignoring an issue
Errors are grouped by types which are listed in the left panel, and the error lists for each type as well as their details are displayed in the right panel. Each error detail indicates the type of error and also which part of the text BoostDraft has determined to be potentially at error. Clicking on the error will move the document also to the relevant section, with associated text in the document also highlighted. For certain errors, such as those related to formatting inconsistency, BoostDraft will suggest a correction. By hovering over the error, an "Accept" button will appear allowing direct correction.
Example: Fixing case error directly via the error details.
If you feel that an error found by BoostDraft is not relevant, you can choose to ignore it by clicking the symbol next to each that error.
Example: When multiple fix options available for a number format inconsistency.
Fixing errors and ignoring errors can also be done in bulk, by selecting multiple errors through checking the square box on the left side of each error.
Rescanning document *Important*
Rescanning document *Important*
Rescanning or refreshing Proofreading can be very important if you are working on a long and complex document. As BoostDraft runs only on your computer without the use of the Internet, it's speed is limited to how much resource your computer gives it. When using a computation heavy feature like Proofreading, it would be useful to take note of the "rescan/refresh" icon the right of the Proofreading window. Using it after doing a bulk fix/ignore can help keep BoostDraft running accurately.
Error categories
Error categories
Errors detected by BoostDraft are categorized into a lot of categories to allow you to prioritize your time. Please refer below for the complete list.
Term
Term
Unused Term
Defined but not used terms are listed here. These are not highlighted in the document without selecting it from the proofreading menu.
Undefined Term
This list is for terms that are not defined but used in the document. In some cases, definitions are not in the same file but in another file. You can link the external file by clicking the button. Undefined terms are also underlined in red in the document.
Duplicated Term
These are not highlighted in the document without selecting it from the proofreading menu.
Term Before Definition
Defined after being referenced. These are not highlighted in the document without selecting it from the proofreading menu.
Uncapitalized Term
Referenced with lowercase letters. Uncapitalized terms are also underlined in yellow in the document.
Clause
Clause
Reference
We are showing any references where the clause does not exist.
Cross-reference
This points out issues where you have outdated or missing references. Clicking the 'Correct' button will automatically solve the issues. There are three types of cross references:
Text mismatch
Section has changed its name, commonly due to adding another section before it. For instance, you set a cross reference to 'Section 2.1', then you add a section in front of it, changing its name to 'Section 2.2'. However, the reference still displays 'Section 2.1'.
Unset
Referred to another section in the text without adding a Word cross reference.
Invalid reference
The reference points to a bookmark, which no longer exists. This typically occurs when a reference is set up, then the bookmark it pointed to was deleted.
Clause Number
This points out all the instances where numbering continuity is broken.
Format
Format
This section points out formatting differences. To find these differences, BoostDraft defines a standard, which is an average of font size and style. It then flags text that differs from this average. There are five types of formatting errors shown:
Body text outside of tables
Format differs between a clause and the surrounding text. Only applies to text in the body of the document and does not compare with text outside of the body of the document.
Body text inside of tables
Format differs between clause and surrounding text. Only applies to text inside of tables and does not compare with text outside of tables.
Footnote
Format differs between clause and surrounding text. Only applies to text inside of tables and does not compare with text outside of tables.
Endnote
Format differs between clause and surrounding text. Only applies to text inside of endnotes and does not compare with text outside of endnotes.
There are two options to rectify errors:
Change Standard
Use the 'Change Standard' button to override the standard font set by BoostDraft.
Correct
Click the 'Correct' button to change all errors in the selected tab to match the standard set by BoostDraft.
Finalization
Finalization
Placeholder, Name Date, etc.
This points out all the places in the document that have placeholders without actual information inside.
Example: This documentation requires approval from [] before finalizing.
Final Check
Shows all areas where text has custom formatting. There may be some false positives to overlook. Custom formatting types shown include:
Highlight, Shading - highlight color is not white
Color - text color is not black
Strikethrough - text is struck through
Underline - text is underlined
Italic - text is italicized
Revision - there are remaining still track changes that need to be accepted
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